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Procore Project Coordinator

Position Overview:

We are seeking a detail-oriented and proactive Procore Project Coordinator to join our construction project management team. This individual will play a key role in ensuring seamless project documentation and communication flow by managing submittals, RFIs, and document control within the Procore platform. The ideal candidate is experienced in construction processes, familiar with project financials, and able to support the Procore Administrator in the preparation of change orders and monthly pay applications, along with other tasks as required.

Key Responsibilities:

  • Submittals & RFIs:
    • Manage and track submittals and RFIs in Procore from creation to close-out.
    • Coordinate with subcontractors, suppliers, and project teams to ensure timely responses.
    • Maintain accurate logs and reports for project stakeholders.
  • Document Control:
    • Organize and maintain project documents in accordance with company standards.
    • Ensure version control and proper distribution of plans, specifications, and other critical documents.
    • Support project teams by uploading and updating drawings, specifications, and related documents in Procore.
  • Change Orders & Financials:
    • Assist the Procore Administrator in the creation and tracking of Change Orders.
    • Collaborate with project management and accounting teams to ensure financial accuracy.
    • Support the preparation and submission of monthly pay applications, including collecting and organizing backup documentation.
  • Project Locates:
    • Maintain accurate records of utility locates and ensure compliance with local regulations.
    • Coordinate with field teams and utility providers to manage locate requests and renewals.
  • General Support:
    • Provide administrative and technical support to project managers and the Procore Administrator.
    • Generate reports and project summaries as needed.
    • Identify opportunities for process improvements and assist with Procore system enhancements.

Qualifications:

  • 3+ years of experience using Procore construction management software.
  • 3+ years of experience in a project management or project coordination role.
  • Familiarity with project financials, pay applications, and change order processes.
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to multitask and manage priorities in a fast-paced environment.

Preferred Qualifications:

  • Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field.
  • Experience with construction document control and utility locate coordination.

Location:

  • South Daytona, FL
  • Position is open to remote applicants, on-site team members, or those who prefer a hybrid setup

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