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Project Financial Assistant (Construction)

Position Overview

We are seeking a highly detail oriented Project Financial Assistant to support the financial operations of active construction projects. This role is responsible for maintaining accurate project financial records, assisting with procurement tracking, and supporting the preparation of pay applications, change orders, and cost reporting within the Procore construction management platform.

The ideal candidate has strong familiarity with construction accounting workflows, vendor procurement processes, and project cost tracking. This individual will work closely with project managers, accounting staff, and subcontractors to ensure financial transparency and accurate documentation across all project phases.

Procore experience is preferred.

Key Responsibilities

Project Financial Management

• Maintain accurate financial records for active construction projects within Procore
• Assist project managers in monitoring budgets, committed costs, and cost to complete
• Track project expenses and ensure all costs are properly coded and documented
• Support the preparation and review of monthly financial reports for project leadership
• Monitor committed costs versus budget to identify potential overruns
• Assist with cost forecasting and financial projections for ongoing projects
• Maintain detailed financial documentation for internal reporting and audits

Pay Applications and Billing

• Assist in the preparation and submission of monthly pay applications
• Compile required backup documentation including invoices, subcontractor billing, and material receipts
• Track pay application status and ensure all required documentation is submitted on time
• Coordinate with subcontractors and vendors to ensure billing compliance
• Maintain accurate pay application records within Procore

Change Order Financial Tracking

• Assist project managers in preparing and documenting change orders
• Track potential change events and ensure proper financial documentation
• Maintain logs of approved and pending change orders
• Ensure change orders are reflected accurately within project financial reports
• Coordinate with accounting to ensure change orders are reflected in billing and cost tracking

Procurement and Vendor Financial Coordination

• Support procurement processes including purchase order tracking and vendor documentation
• Maintain procurement records within Procore
• Track purchase orders against project budgets
• Coordinate with vendors and subcontractors regarding invoices and billing documentation
• Ensure procurement documentation aligns with project financial records

Financial Reporting and Cost Controls

• Generate project cost reports and financial summaries for project managers and leadership
• Assist with cost analysis and budget variance reporting
• Identify discrepancies in financial documentation and assist with resolution
• Maintain organized financial records for each project

Required Qualifications

• 3+ years of experience using Procore construction management software (preferred)
• 3+ years of experience in construction project financial support, project accounting, or project coordination with financial responsibilities
• Strong understanding of construction financial workflows including pay applications, change orders, and cost tracking
• Experience supporting procurement processes and purchase order management
• High proficiency with Microsoft Excel and financial data tracking
• Strong organizational skills and attention to financial detail
• Ability to manage multiple projects and financial deadlines simultaneously
• Strong communication skills when working with project managers, vendors, and accounting teams

Preferred Qualifications

• Associate or Bachelor’s degree in Accounting, Construction Management, Business Administration, or related field
• Experience supporting civil construction or site development projects
• Familiarity with construction cost control and job costing practices
• Experience working with subcontractor billing and vendor financial documentation

Location

Remote